Automation
A picture is worth a thousand words.
Prerequisites
Before you can setup automation, make sure the following prerequisites are met:
- Install & setup add-on: Make sure that you have installed the Tenwrite add-on for Google Docs™ and completed the initial setup process..
- Add your site: If you are using Blogger, make sure that you have at least one blog in your Blogger™ account. If you are on WordPress™, make sure that you have connected your WordPress™ site in the add-on.
Step-by-Step Guide
Let’s learn how to setup automation in Tenwrite add-on.
Step 1: Open Google Drive™
Ensure you are signed in to your Google account. Open Google Drive™ in your web browser.
Step 2: Prepare a Folder in Google Drive
You can either use an existing Google Drive™ folder that has Google Docs™ files, or create a new dedicated folder in Google Drive.
Once you have a Drive folder, copy or move your required Google Docs™ files to this folder.
From now onwards, you can directly create your new Google Docs™ inside this folder or create the Google Docs™ in separate folder and move them once they are ready to publish.
Step 3: Share the Folder
You need to share the Google Drive™ folder with the following special account:
drive-robot@tenwrite-gcp.iam.gserviceaccount.com
Right click on the Google Drive™ folder, select Share > Share.
In the input box, enter drive-robot@tenwrite-gcp.iam.gserviceaccount.com and click on Share button.
Click on Share anyways.
Step 4: Copy the folder link
You can copy the folder link in two ways:
Right click on the folder, select Share > Copy link.
Or, go inside the folder and copy the website link.
Step 5: Launch Tenwrite Addon in Google Docs
Go to Google Docs. From the top menu, click on Extensions> Tenwrite > Export to Blogger or Export to WordPress.
Step 6: Configure automation
Go to Automations tab and click on Create Automation button.
A form will open. In the form, enter the Google Drive™ folder link that we copied earlier.
Select the Target blog where the Google Docs™ would be exported automatically.
Enable the checkbox for Enable Automation.
Finally, click on Submit button.
Once configured, you can see it status.
Step 7: Edit automation configuration
At any time, you can click on Edit Configuration button to do the following:
- Enable or disable the automation.
- Change the target blog.
Frequently Asked Questions
1. How does automation work ?
Once you enable automation on a Google Drive™ folder, the Tenwrite add-on will scan your Google Drive™ folder several times per day.
As soon as the add-on finds a new Google Doc file, it will automatically export it to your specified Blogger™ or WordPress site.
2. How often does the add-on scan the Google Drive™ folder ?
In the regular plan, the Google Drive™ folder will be scanned once per day.
During beta period, the scanning happens once every 3 hours.
Tenwrite add-on can scan as frequent as once-every-5-minutes. Contact me at support@tenwrite.com if you want any special configuration.
3. How to update an existing post that was exported using automation ?
Just update your Google Doc content, the next time Tenwrite add-on scans the folder, it will detect the change and will update the existing post in Blogger™ or WordPress™. It will not create a new post.